Privacy Policy

Last updated: 8 June 2026

Who We Are

The Old Manor Farm Preservation Trust ("the Trust", "we", "us", "our") is a registered charity in England and Wales (Charity No. 1200105). Our registered address is Old Manor Farm, Cottisford, Brackley, Oxfordshire, NN13 5SW.

We are committed to protecting and respecting your privacy. This policy explains how we collect and use personal information about you when you visit our website, contact us, or make a donation.

What Information We Collect

Information you give us directly

• Name, email address, phone number, and message content when you contact us via our contact form or by email
• Name and home address when you submit a Gift Aid declaration
• Payment information when you make a donation, processed securely via Wise (TransferWise Ltd), which operates independently under its own privacy policy
• Any other information you choose to share with us directly

Information collected automatically

When you visit our website, we may collect certain technical information automatically, including your IP address, browser type, pages visited, and referring URLs. Please see our Cookie Policy for further details.

How We Use Your Information

We use the information we collect to:

• Respond to your enquiries and communicate with you about our work
• Process donations and send acknowledgements
• Administer Gift Aid claims with HMRC where you have provided a declaration
• Send you updates about the Trust's work, events, and campaigns, where you have given consent
• Comply with our legal and regulatory obligations as a registered charity
• Improve and maintain our website

Our Legal Basis for Processing

We process your personal data on the following legal bases under the UK General Data Protection Regulation (UK GDPR):

• Consent: where you have actively opted in to receive communications from us
• Contractual necessity: where processing is required to fulfil a donation or service request
• Legitimate interests: to administer and develop the Trust's charitable activities
• Legal obligation: where we are required to process data to comply with law, including Gift Aid administration

How Long We Keep Your Data

We retain personal data only for as long as necessary for the purposes set out in this policy, or as required by law. Donation and Gift Aid records are retained for 7 years to comply with HMRC requirements. Contact enquiries are retained for 2 years before being securely deleted.

Sharing Your Information

We do not sell, rent, or trade your personal data with third parties for marketing purposes. We may share your data with:

• Wise (TransferWise Ltd), who process donations on our behalf and are subject to their own privacy policy
• Formspree Inc., who process contact form submissions on our behalf
• IT and website hosting providers (Vercel Inc.) who support our operations
• Regulatory bodies including the Charity Commission, HMRC, or law enforcement where required by law

Your Rights

Under UK data protection law, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request erasure of your data in certain circumstances
• Object to or restrict processing of your data
• Withdraw consent at any time (where processing is based on consent)
• Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk

To exercise any of these rights, please contact us at enquiries@theoldmanorfarm.org.

Security

We take appropriate technical and organisational measures to protect your personal information against accidental loss, unauthorised access, or disclosure. However, the transmission of data over the internet is never completely secure and we cannot guarantee the security of data transmitted to our site.

Third-Party Links

Our website contains links to third-party websites including Historic England, the Listed Properties Owners Club, the Oxford Diocese, and Wise. We are not responsible for the privacy practices of those sites and encourage you to read their privacy policies.

Changes to This Policy

We may update this policy from time to time. When we do, we will revise the "last updated" date at the top of this page. We encourage you to review this policy periodically.

Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:

The Old Manor Farm Preservation Trust
Old Manor Farm, Cottisford, Brackley, Oxfordshire, NN13 5SW
Email: enquiries@theoldmanorfarm.org
Telephone: 075 3029 3864